Terms of Service
Effective date: October 6, 2026
These Terms govern the use of Dental SmarterBiz, clinic management software operated by SmarterBiz, by dental clinics and their authorized staff. By using the service you agree to these Terms and to our Privacy Policy.
1. Accounts
Each staff member signs in with their own Google account. The clinic's Administrator decides who has access and with what role, and is responsible for removing access when someone leaves. You are responsible for keeping your Google account secure and for activity under your account. Tell us promptly at rprtgrgg@gmail.com if you suspect unauthorized access.
2. Clinic data
The clinic owns its data and is the personal information controller of the patient information it enters or receives through the service, including online booking requests. The clinic is responsible for having a lawful basis and any required patient consent under the Data Privacy Act of 2012 (RA 10173), and for the accuracy of its records. SmarterBiz processes that data only to provide the service, as described in the Privacy Policy.
3. Acceptable use
Do not use the service to break the law, to access another clinic's data, to probe or disrupt the service, to upload malicious code, to send spam, or to store data you have no right to process. We may suspend access that puts the service, other clinics or patients at risk.
4. No medical advice
Dental SmarterBiz is a record-keeping and scheduling tool. It does not provide medical or dental advice, diagnosis or treatment. Clinical decisions remain the responsibility of the clinic's licensed professionals.
5. Availability and changes
We work to keep the service available and backed up, but it is provided “as is” and “as available”, and may occasionally be interrupted for maintenance, updates or events outside our control. We may improve or change features over time. Optional integrations such as Google Calendar depend on third-party services we do not control.
6. Fees
Any fees, trial or pilot arrangements are agreed separately with the clinic in writing.
7. Limitation of liability
To the extent permitted by law, SmarterBiz is not liable for indirect, incidental, special or consequential damages, or for lost profits, revenue or data, arising from use of the service. Our total liability for any claim is limited to the amount the clinic paid us for the service in the three (3) months before the claim. Nothing in these Terms limits liability that cannot be limited under Philippine law.
8. Ending use
A clinic may stop using the service at any time. We may end or suspend access for serious or repeated breach of these Terms. On request we will provide an export of the clinic's data and then delete it as described in the Privacy Policy.
9. Governing law
These Terms are governed by the laws of the Republic of the Philippines. Disputes are subject to the exclusive jurisdiction of the proper courts of the Philippines.
10. Changes to these Terms
We may update these Terms and will post the new version here with a new effective date. Continued use after an update means you accept it.
11. Contact
SmarterBiz — Dental SmarterBiz
Email: rprtgrgg@gmail.com